The ability to manage work orders from a mobile device.Equipment QR codes for quick access to maintenance histories.Maintenance calendar for easy task tracking. The software is quick to set up, and upgrades to other plans are available if needed. One pain point was you needed to set up “Buildings” before being able to set up a maintenance request–you couldn’t auto-generate a building during the maintenance request creation process. It was straightforward to create a new maintenance request and have those requests filtered by building, type, due date, assigned users, etc. When I tried out FMX Essentials, I was thrilled by what was included for no cost. The plan remains free and active indefinitely as long as the user remains active. The Essentials plan includes unlimited work orders, complete work order history, and unlimited asset and equipment records. The software requires no credit card, download, or installation, providing a user-friendly maintenance management solution. Why we chose it: FMX Essentials is a free CMMS designed to help teams manage and prioritize maintenance tasks efficiently. This software can benefit businesses with budget constraints that require basic maintenance management functionality. The free package includes 25 active PMs, unlimited service requests, work orders, downtime tracking, asset management, a mobile app, inventory management, and a calendar. This includes make/model, purchase information, and location details (including parent asset details). Maintenance: Create scheduled task groupsįor a free version, I was impressed with the number of details I could add about my assets.Supplies: Track bill of materials and inventory cycle counts.Assets: Create asset hierarchy, including facilities, equipment, tools, and location.Dashboard: A customizable overview of maintenance activities.You can sign up with no credit card required. The free version of Fiix offers basic features for work order creation, preventive maintenance task management, and asset hierarchy building. Smaller teams may find the pricing too high for their budget, but Fiix remains a solid choice for large teams that need comprehensive asset management. Large teams will find it’s mobile accessibility and comprehensive reporting options a big plus. Why we chose it: While Fiix might not be a top pick for those seeking extensive integrations or predictive maintenance, it shines with robust asset management and excellent customer support. The Basic version is forever free and includes unlimited work orders with limitations on active/repeating orders and attached procedures. It features a searchable learning center with tutorials and live chat support. Easily add an asset and assign a detailed work order with customizable procedures. MaintainX offers a user-friendly interface and a comprehensive mobile app. It’s easy for anyone to change an asset’s status and upload photos directly from their mobile device–making MaintainX an option for all workers. If powerful mobile access is what you desire most in maintenance software, MaintainX has you covered. The CMMS software has a user-friendly interface, a native mobile app with all features accessible, and a chat feature that enables team collaboration. Why we chose it: What MaintainX lacks in advanced features in its free plan (such as IoT sensor integrations and predictive maintenance), it makes up for in simplicity, mobility, and communication. However, these software options can be efficient and cost-effective tools for businesses with basic maintenance management needs. Of course, it’s essential to acknowledge that these free versions may offer a partial suite of features than their paid counterparts. These are not free trials or demos but full-fledged free software options with no expiration date. We demoed the software for ourselves, using our advanced review methodology to bring you our top picks. We’ve narrowed down our top picks for the best free CMMS software: MaintainX, Limble CMMS, and Fiix.
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